HandiFox™ extends your QuickBooks to your field sales team and your warehouse. Wireless handheld computers improve accuracy and increase efficiency. Data is automatically posted to QuickBooks. HandiFox mobile computers synchronize with your QuickBooks file, so that your sales team, warehouse workers, and office staff are all working with the latest up to date information. Multiple vehicles or locations are supported. HandiFox is fully integrated with QuickBooks Pro, Premier and Enterprise---there is no other application to install or learn. HandiFox control and settings are shown in a menu within QuickBooks.
• Quickly create professional and accurate sales orders and invoices
• Capture your customer’s signature on invoices directly on the screen of the handheld device
• Accurately track invoice payments and payments on account
• Touch screen technology for error-free, easy to use data entry
• Use barcode scanning for accurate and instant item selection
• Easily print sales orders, and invoices with customer’s signatures anywhere with a wireless printer
• Send mobile information to QuickBooks from inside or outside the office
• Manage multiple locations
SALES With HandiFox on their mobile computers, your sales team will have everything they need to take orders, deliver items, collect payments, and manage their inventory. Customer information is shown, with balances. All inventory items are in the handheld, and can be added to the order by scanning barcodes or searching the list. Customer signatures are captured and saved in the system. Receipts and invoices can be printed with wireless printers. All information can be synchronized over Internet wireless links or direct connection to the office QuickBooks computer.
BARCODES Using barcodes in your business will greatly improve the accuracy and significantly speed up any transaction which involves your inventory items. Errors such as transposed numbers, incorrect invoices, and missing inventory will be reduced by introducing barcodes and scanning computers. Receiving inventory, generating invoices and inventory counting will be faster and more accurate.
Barcodes can be the Universal Product Code, another barcode, or you can generate your own. Labels can be printed from the HandiFox menu in QuickBooks.
RECEIVING Receiving inventory is fast and simple. On the HandiFox handheld computer, simply pull up the Purchase Order which you generated in QuickBooks. You can scan items in the shipment, which will highlight each one on the handheld screen. You enter the number received by using the keyboard, or pressing the scan button multiple times. The results are saved in the handheld, and sent to QuickBooks at the next synchronization.
COUNTING For inventory counts, HandiFox provides an easy way to perform this task faster, with increased accuracy. Inventory counters are provided with a complete list of items on their handheld computers. They can find items by scanning or searching the list. Once the item is found, they can enter the count by the keyboard or pressing the scan button multiple times. Counting can be made of the entire inventory, or partial lists. Managers can review the results before they are posted in QuickBooks.
MULTIPLE LOCATIONS HandiFox allows you to manage multiple locations using QuickBooks Pro,Premier and Accountant. Items from your suppliers are received into your warehouse location. They are then transferred to other locations as needed. HandiFox keeps track of these transactions, and provides a QOH display which shows each item and quantity for each of your locations. For convenience, replenishment transfers are automatically calculated, based on items sold.
INVENTORY CONTROL Your inventory is your asset and you want to safeguard it from loss. HandiFox provides you an inexpensive way to put controls on your inventory and minimize losses from theft, errors, and mishandling. As items come in to your warehouse, you can scan them with HandiFox computers and increase the quantities on hand in QuickBooks. You will be able to walk through your warehouse with a HandiFox computer and compare the physical inventory levels with the levels in your QuickBooks inventory list. You will be able to make adjustments, if necessary, directly with the handheld. When items are sold (HandiFox Sales), the quantity on hand is automatically reduced with each delivery. Inventory counting can be done more frequently, as the process is faster with HandiFox.