Eliminate paper-based expense reports and manual entry of expense data with ExpenseWare. ExpenseWare automates travel and entertainment expense reporting, enabling electronic report submission, approval, processing, and reimbursement.

ExpenseWare automates Travel and Entertainment (T&E) expense reporting processes from Capture, Allocation and Submission to Approval, Reimbursement and Bill Back. ExpenseWare can import credit card data, manage out-of-pocket expenses, integrate data to QuickBooks and other accounting systems and generate custom invoices and reports. Benefits include improved speed and accuracy, greater spend management insight, increased employee satisfaction and an immediate ROI.

Primary Users

• Employees, consultants and other affiliates of small businesses who need to submit expense reports quickly and efficiently.
• Administrative and accounting staff who need to approve and process expense data and record it in the General Ledger Accounting system quickly and accurately.
• Business owners and Managers who wish to have complete transparency into company-wide spending and effectively control expenses.

ExpenseWare is being offered via the Intuit Partner Platform and is an affordable solution geared towards any small firm with limited resources that wishes to save time and money and improve financial reporting. It can be securely accessed by 1 or 1000 users from anywhere using an Internet connection and browser so there’s no hardware, software, backups, maintenance or IT staff to deal with. ExpenseWare can be implemented in minutes and is immediately scalable as a firm grows.

Product Features

• Integrates credit card statements
• Manages cash out-of-pocket expenses
• Intuitive Expense Wizard design guides users step-by-step through the expense reporting process
• Allows users to create, allocate, submit, approve and process expense claim reports electronically
• Automatically integrates expense data with back office accounting systems
• Highlights out of policy and spending limit violations
• Creates custom invoices and reports for client bill-back
• Generates detailed reports for expense tracking and spend management analysis

Business Use Case

Never before has financial reporting, increased transparency into company spending and better expense controls been more important than in today’s environment. Companies and their employees are being asked to do more with less, which, by definition, demands that available resources are optimized. Having an expert service provider perform non-strategic activities such as T&E expense management, enables employees to better focus their time on higher value analytical activities. As an online hosted solution, ExpenseWare is great for any firm that needs to automate the manual process of preparing T&E expense reports.