No one looks forward to that sinking feeling of pulling a stack of crumpled receipts from their wallet or suitcase and sitting down to recreate the financial details of a business trip.
And from a management perspective, time and energy spent enforcing expense submission deadlines takes away from other profitable business activities.
Exgis® Expense is an easy-to-use software application that lets you and your team track your expenses in just seconds, either through the Internet or on your smartphone as soon as they are incurred. File the expenses with the click of a button when you return to the office.
For example, on a business trip you step out of a taxi and walk into an office tower on your way to a meeting. While on the elevator ride you can quickly record that taxi expense on your BlackBerry® smartphone - saving you time when you return to the office.
Expense transactions recorded on your smartphone are made available in real-time on our servers, ready for you to review when you go online. International travelers can take advantage of globalization features, such as daily exchange rates for over 150 currencies.
When you return to the office you can access all your expenses through our Internet site. Using our web-based software, which is available anywhere with an Internet connection, you can input and track expenses, print, and submit for reimbursement in seconds. Localized staff that does not travel can also use the Exgis Internet edition so everyone in your company can utilize the same software tool to manage their expenses.
With our claim reporting system, you can easily transfer business or travel expenses into a claim statement for submission to your finance department - we can even incorporate your company’s existing claim statement right into our software. Our reporting and analytics allow you to view your ongoing expenses broken down by client, project, date, and other such criteria.
One of the key features of Exgis Expense is changes to business rules made by your company’s finance department are immediately reflected to all users within the system, including mobile users. No longer do you have to distribute spreadsheet templates to the entire company every few months.
From one location you can easily:
• Establish expense types
• Change mileage rates
• Set business rules
• Modify and update locations and taxes
• Create and maintain company clients and projects
Further, Exgis Expense allows you to transfer expenses to QuickBooks at any point. So expenses recorded by employees on the road using their smartphone can be included in the current billing cycle – an amazing way to speed client billing and lower your exposure.
With Exgis Expense time spent filling out expense reports can be directed to more profitable pursuits.
In summary the key features of Exgis Expense are:
Internet Access
• 24 / 7 access to your expenses anywhere on the Internet.
• Enter, manage, and report your expenses all from our website.
• No hardware to manage, no software to install.
Globalization
• Multiple currencies with daily exchange rates.
• Location tracking with appropriate tax rates.
Project Management
• Track your clients and projects.
• Apply expenses to specific projects.
Capture Expenses Remotely
• Use your mobile smartphone to enter expenses as they are incurred.
• Full offline capability allows you to capture expenses out of wireless coverage.
• Automatic synchronization with our secure online servers.
Reporting
• Create custom claim reports for approval and submission.
• On demand reports by client, project, date, and other criteria
• Easily integrate with QuickBooks