Many small and midsized companies process hundreds, if not thousands of invoices every month.
With ExpenseWatch.com A/P Invoice Management, you can eliminate paper and manual approval processes. You can ensure that invoices are matched to purchase orders and packing lists, eliminating duplication, over spending and paying for products and services not rendered. You can apply company policies and controls to purchases made with or without purchase orders.
When paper-based invoices are electronically processed through ExpenseWatch.com, you gain transactional efficiencies. You know who ordered products or services, whether the right people approved them and you can attach any supporting documents.
Because everything is done electronically, you won’t be spending money to overnight invoices for approval. Real-time visibility into which invoices are due when, enables you to more easily take advantage of vendor discounts for early payments.
A/P Invoice Management is like an electronic check and balance between the people in the company who spend money, the managers who approve expenditures and the accounts payable team who processes invoices for payment.
A/P Invoice Management is one of three modules offered through ExpenseWatch.com’s operating expense control system, along with Expense Reports and Purchasing. Modules fully integrate or stands alone offering best-of-breed functionality. The usability-tested interface ensures fast user adoption with little or no training and support.
In about three clicks, you can create an invoice that is ready to send through the ExpenseWatch.com system for approvals and payments. Email notifications are sent to all approvers, who can then approve or reject all or a portion of each item.
Corporate spending policies are automatically enforced across your entire business and compliance issues are addressed. Incorporating prepared budget data enables you to generate real-time budget vs. actual reports that are as current as the latest entry. This allows you to analyze company spending from macro to transactional detail, make critical financial decisions before money is spent to prevent budget overruns, and more.
To ensure transactional efficiency throughout your organization, ExpenseWatch.com seamlessly integrates with QuickBooks (Enterprise, Premier and Pro).
As an on-demand application, ExpenseWatch.com can be deployed into your organization quickly, without extensive upfront costs, ensuring that your company will see a rapid return on its technology investment. According to a recent report by Aberdeen Group, companies that have installed financial software-as-a-service applications are reporting implementation times of less than three months and ROI in less than six months.
ExpenseWatch.com is by your side with implementation, training, updates and upgrades to make sure that your organization achieves all the benefits the service offers.
All of this capability is available for one low subscription price. There are no hidden costs.
Distinguishing Features:
Comprehensive
Operating expense control means an end-to-end approach to controlling and reducing expenses that provides real-time visibility into all your financial data and processes in one seamless user experience. Unlike software that only addresses individual facets of expense control, ExpenseWatch.com won’t leave you with isolated clusters of data. Each module — Expense Reports, Purchasing and Invoice Management — offers a complete stand-alone solution and fully integrates in one comprehensive web-based system.
Policy enforcement
ExpenseWatch.com enables you to completely automate your spending policy and enforce it at the transaction line-item level. Exceptions to company policy are flagged for employees and their managers before spend occurs.
Accountability
ExpenseWatch.com implements your financial policy by providing a clear, configurable hierarchy of authority governed by internal controls. This creates auditable, automated policy enforcement that increases accountability at every level in the approval chain.
Flexibility
Controlling a business today requires flexibility without compromising compliance. ExpenseWatch.com is completely scaleable and configurable while maintaining all controls necessary to show compliance to Sarbanes-Oxley and other regulatory requirements.
As a subscription-based service, ExpenseWatch.com grows with your business. It’s easy to add licenses, change your approval chains and update your spending policies.
What this means for you
ExpenseWatch.com easily integrates into your workflows, providing an intuitive user experience, while lowering your total cost of doing business.
Similar to how a customer relationship management tool provides complete visibility into company revenue, ExpenseWatch.com provides a comprehensive solution to control and reduce all operating expenses.